When many businesses commence their journey in the online world they opt to use the email system that comes along with their website hosting.

Quite often this decision lands the business in a tricky situation down the track when they decide to move emails off the web server and over to a dedicated, premium email provider. They might decide this for a number of reasons, including the need for more store space, better spam filtering a more reliable service or more sophisticated mailbox management tools.

Depending upon how long the business has been using the emails, how many mailboxes there are and how reliable the web server is, the migration process to bring across all existing mail to the new system can be a time consuming process. However, the pain must be endured at some point to move to the more future proof solution.

With all this in mind, the best decision new businesses can make is to start using a provider such as Gmail (Google Apps) or Exchange Online (Microsoft Office 365) from the beginning. Don’t take the seemingly cheap option – pay the $5-$7 (AUD) per user per month fee for a mail system that you will use into the foreseeable future. In the long run it will save you time and money.